The company profile identifies the location of the company and the logo used within reports. The company information, including the address, should be entered before any sales are processed within EBMS.
The EBMS software allows the user to configure a company in three ways. Not all options may be available because of System Options. Select the Financials > Options from the main EBMS menu and click on the Settings tab to view the Company Profiles settings as shown below:
The Company Sales Profiles affects the sales invoice and quote screen. The Company Expense Profiles affects the expense invoice and purchasing screens. Both of these profiles settings are normally the same. One of the following three options can be selected for either the Expense (AP) or Sales (AR) profile settings.
Select the Single Profile option if the company conducts business in one location and uses a common logo or company identity. This option is the most common Company Profiles option. Review the Company Information section for details on setting the main company setting.
Select the Based on Departments option if the department identifies a separate location or division. This option is often used when multiple company divisions or locations are involved. The company profiles option adds a Default Department option to a customer and also adds a Department selection on the invoice header. The Automatically Create Profit Centers from Departments option is commonly enabled when the Based on Departments profile option is selected. Review the Financials > Departments and Profit Centers > Using a Department as a Company Division or Location for more details on this setup.
Select the Based on Warehouses option if the warehouse options define different sales locations. Note that this option will only show if the optional EBMS warehouse option is installed. Review the Manufacturing > Creating a Batch > Multiple Location section of the Inventory documentation for more details.
The profile settings affect the cash accounts settings related to payment methods. Review the Customer Payments > Cash Accounts, Deposits, and Reconciling Cash section of the sales documentation for more details on the effects of the Company Profiles setting with cash accounts.
If the Single Profile option is not selected for either sales or expense than a Company Divisions button will appear. Click the Company Divisions button to open the following dialog:
Click the New button to enter the location and logo of the alternative location as shown below:
Review the Company Information section for more details on entering general information for the alternative location.
Review the Logo section for more details on entering a company logo for the alternative location.